Included in every plan
Four modules ship with every account. No starter tier that hides the parts you actually need.
HR Core (HRIS)
One employee record for the whole platform — org structure, documents, and self-service.
- Locations, departments, jobs, and groups
- Effective-dated position & compensation history
- Employee self-service profiles and documents
- Bulk CSV import with validation
- Company contacts, admins, and role management
Time & Attendance
Punch, calculate, approve, export. Pay rules that survive real-world schedules.
- Web clock, kiosk, and badge punching
- Rounding, OT/DT, and overnight shift handling
- Premium pay & rate profiles by job or group
- Manager approvals, delegates, and pay period locking
- Payroll-ready exports and labor distribution
Time Off
Requests, balances, and accruals that run themselves.
- Tiered accrual plans by tenure or adjusted service date
- Blackout dates and coverage limits
- Balance projections to any future date
- Approve, deny, or revoke approved time off
- Team calendar visibility for approved PTO
Reporting & Audit
Build the report you need, then send it on a schedule.
- Report builder across 10 datasets
- Workforce analytics dashboard
- Full audit history on every change
- Manager-scoped results by assignment
- CSV and payroll-file exports
Add modules as you grow
Flat monthly fees for your whole company — not another per-employee line item.
Scheduler
Shift scheduling with a coverage optimizer, availability, and the team calendar.
- Shorthand shift entry (7a-3p) right on the grid
- Coverage optimizer, targets, and templates
- Schedule dashboard with live coverage metrics
Advanced Scheduling
Fill the gaps without phone trees, and watch the labor cost while you do it.
- Open-shift bidding and shift swaps with approvals
- Labor budget vs scheduled vs actual variance
- End-of-week cost projections and CSV export
Attendance Points
Occurrence tracking against published schedules, on your own rulebook.
- Late, early-out, and no-call/no-show detection
- Automatic nightly scans and threshold alerts
- Add, waive, or delete points inline on the timecard
Compliance Rule Pack
State labor rules applied to real punches, scanned every night.
- CA, WA, OR, NY, NJ meal & rest premiums
- Predictive scheduling and spread-of-hours pay
- Nightly 7-day rescan with admin notifications
Onboarding
From offer letter to first punch without paper.
- Offer letters with e-signature
- Federal W-4 and 50-state withholding
- Custom forms, document packets, admin approval
Learning (LMS)
Training modules, series, and AI-built lesson plans with auto-graded quizzes.
- AI lesson plan & quiz generation
- Assignment rules by job, department, or skill
- Certificates filed to employee documents
Expense Management
Reimbursements that end up on the same timesheet you already approve.
- Guided request wizard with receipt uploads
- Approver groups and routing rules
- Reimbursement lines on payroll exports
Compensation
Pay decisions with bands, budgets, and market data behind them.
- Comp bands and effective-dated pay history
- Review cycles with budget pools
- AI market salary research by role and geography
Advanced Reports
Build the report you need, save it, and email it on a schedule.
- Custom report builder across core datasets
- Saved report library shared with your team
- Daily, weekly, or pay-period email subscriptions
Meeting Tracker
Agendas, rolling to-dos, video rooms, and AI recaps.
- To-dos that roll forward until done
- Guest join codes and built-in video rooms
- Ratings, wins, challenges, and AI recaps
Clean time, from punch to close
Employees punch on any device; the exceptions engine surfaces missing punches, long shifts, and break violations before payroll ever sees them.
Under the hood
The things that decide whether a WFM rollout works — done right by default.
Locations, departments, and jobs with per-company time zones.
Row-level security in the database, not just in the app.
Every workflow — punching, approvals, requests — works on mobile.
Manager and admin notifications for requests, edits, and exceptions.
Missing punches, long shifts, and violations surfaced with a rulebook you control.
Checklists, access revocation, and final-pay handoff.
Turn modules on and off against the same employee record.
Guided close: exceptions, approvals, lock, export.
Pay for the people you pay.
One rate per active employee that drops as your headcount grows, plus a small platform fee. Inactive and terminated employees are never billed.
+ $30 monthly platform fee
+ $60 monthly platform fee
+ $125 monthly platform fee
Every module we sell, one per-employee rate. Nothing to add later.
- All 16 add-on modules, plus anything we ship next
Everything a home-care agency needs: EVV, care plans, eMAR and visit scheduling.
- Home Care (EVV & eMAR)
- Scheduler
- Advanced Scheduling
- Compliance Rule Pack
Everything for building, filling and policing the schedule.
- Scheduler
- Advanced Scheduling
- Attendance Points
- Compliance Rule Pack
Hire, train and reimburse without leaving the platform.
- Onboarding
- Learning (LMS)
- Expense Management
- Performance Reviews
- Recruiting & ATS
- Leave Management (LOA)
Pay decisions, reporting and team operating cadence.
- Compensation
- Advanced Reports
- Meeting Tracker
- Scheduler$35 / month
- Advanced Scheduling$35 / month
- Attendance Points$25 / month
- Compliance Rule Pack$45 / month
- Onboarding$25 / month
- Learning (LMS)$45 / month
- Expense Management$25 / month
- Compensation$35 / month
- Advanced Reports$8 / month
- Meeting Tracker$35 / month
We migrate your employee data, build your pay rules, accrual plans, and premium pay profiles, then train your admins. Optional — every setting is self-serve.
Frequently asked questions
- How is HarmonyWFM different from the big WFM suites?
- Same depth on pay rules, accruals, and approvals — without the six-month implementation or the per-module sales cycle. Everything runs on one employee record, and modules are entitlements you flip on when you need them.
- Who counts as a billable employee?
- Any active employee record in the month. Terminated and inactive employees are not billed.
- Do you handle overnight shifts and complex overtime?
- Yes. You choose whether an overnight shift belongs to the shift-start day or splits at midnight, and how overtime is attributed on split shifts. Rounding, daily/weekly OT, double time, and premium pay are all rule-driven.
- Can managers only see their own people?
- Yes. Manager scope is enforced end-to-end — timesheets, exceptions, PTO, reports, and notifications are limited to assigned employees.
- Does it export to our payroll provider?
- Approved and locked pay periods produce payroll-ready files with labor distribution, premium pay, and PTO hours included.
- How long does setup take?
- Most teams take their first punch the same day. Our implementation team can migrate your data and build your pay rules for you, starting at $500 one-time.
- Can we add or remove modules later?
- Yes — every add-on module can be toggled at any time and prorates to your billing period. Bundles group related modules at a lower per-employee rate, and the All Modules bundle covers everything for $4.75 PEPM, including modules we ship later.
- Is our data isolated from other companies?
- Every tenant's data is separated at the database level with row-level security policies, backed by audit logging on sensitive changes.