Included in every plan
Four modules ship with every account. No starter tier that hides the parts you actually need.
HR Core (HRIS)
One employee record for the whole platform — org structure, documents, and self-service.
- Locations, departments, jobs, and groups
- Effective-dated position & compensation history
- Employee self-service profiles and documents
- Bulk CSV import with validation
- Company contacts, admins, and role management
Time & Attendance
Punch, calculate, approve, export. Pay rules that survive real-world schedules.
- Web clock, kiosk, and badge punching
- Rounding, OT/DT, and overnight shift handling
- Premium pay & rate profiles by job or group
- Manager approvals, delegates, and pay period locking
- Payroll-ready exports and labor distribution
Time Off
Requests, balances, and accruals that run themselves.
- Tiered accrual plans by tenure or adjusted service date
- Blackout dates and coverage limits
- Balance projections to any future date
- Approve, deny, or revoke approved time off
- Team calendar visibility for approved PTO
Reporting & Audit
Build the report you need, then send it on a schedule.
- Report builder across 10 datasets
- Workforce analytics dashboard
- Full audit history on every change
- Manager-scoped results by assignment
- CSV and payroll-file exports
Add modules as you grow
Flat monthly fees for your whole company — not another per-employee line item.
Scheduler
Shift scheduling with a coverage optimizer, availability, and the team calendar.
- Shorthand shift entry (7a-3p) right on the grid
- Coverage optimizer, targets, and templates
- Schedule dashboard with live coverage metrics
Advanced Scheduling
Fill the gaps without phone trees, and watch the labor cost while you do it.
- Open-shift bidding and shift swaps with approvals
- Labor budget vs scheduled vs actual variance
- End-of-week cost projections and CSV export
Attendance Points
Occurrence tracking against published schedules, on your own rulebook.
- Late, early-out, and no-call/no-show detection
- Automatic nightly scans and threshold alerts
- Add, waive, or delete points inline on the timecard
Compliance Rule Pack
State labor rules applied to real punches, scanned every night.
- CA, WA, OR, NY, NJ meal & rest premiums
- Predictive scheduling and spread-of-hours pay
- Nightly 7-day rescan with admin notifications
Onboarding
From offer letter to first punch without paper.
- Offer letters with e-signature
- Federal W-4 and 50-state withholding
- Custom forms, document packets, admin approval
Learning (LMS)
Training modules, series, and AI-built lesson plans with auto-graded quizzes.
- AI lesson plan & quiz generation
- Assignment rules by job, department, or skill
- Certificates filed to employee documents
Expense Management
Reimbursements that end up on the same timesheet you already approve.
- Guided request wizard with receipt uploads
- Approver groups and routing rules
- Reimbursement lines on payroll exports
Compensation
Pay decisions with bands, budgets, and market data behind them.
- Comp bands and effective-dated pay history
- Review cycles with budget pools
- AI market salary research by role and geography
Advanced Reports
Build the report you need, save it, and email it on a schedule.
- Custom report builder across core datasets
- Saved report library shared with your team
- Daily, weekly, or pay-period email subscriptions
Meeting Tracker
Agendas, rolling to-dos, video rooms, and AI recaps.
- To-dos that roll forward until done
- Guest join codes and built-in video rooms
- Ratings, wins, challenges, and AI recaps
Meet HarmonyCOMM
A home for every client conversation
Team queues, linked cases, guided workflows and client portals—available on its own or alongside your workforce tools.
Clean time, from punch to close
Employees punch on any device; the exceptions engine surfaces missing punches, long shifts, and break violations before payroll ever sees them.
Under the hood
The things that decide whether a WFM rollout works — done right by default.
Locations, departments, and jobs with per-company time zones.
Row-level security in the database, not just in the app.
Every workflow — punching, approvals, requests — works on mobile.
Manager and admin notifications for requests, edits, and exceptions.
Missing punches, long shifts, and violations surfaced with a rulebook you control.
Checklists, access revocation, and final-pay handoff.
Turn modules on and off against the same employee record.
Guided close: exceptions, approvals, lock, export.
Pay for the people you pay.
One rate per active employee that drops as your headcount grows, plus a small platform fee. Inactive and terminated employees are never billed.
+ $30 monthly platform fee
+ $60 monthly platform fee
+ $125 monthly platform fee
All bundled workforce add-ons at one per-employee rate. BEN, MNG and COMM are separate.
- All 15 add-on modules, plus anything we ship next
Everything for building, filling and policing the schedule.
- Scheduler
- Advanced Scheduling
- Attendance Points
- Compliance Rule Pack
Hire, train and reimburse without leaving the platform.
- Onboarding
- Learning (LMS)
- Expense Management
- Performance Reviews
- Recruiting & ATS
- Leave Management (LOA)
- Employee Recognition
Pay decisions, reporting and team operating cadence.
- Compensation
- Advanced Reports
- Meeting Tracker
- Scheduler$35 / month
- Advanced Scheduling$35 / month
- Attendance Points$25 / month
- Compliance Rule Pack$45 / month
- Onboarding$25 / month
- Learning (LMS)$45 / month
- Expense Management$25 / month
- Compensation$35 / month
- Advanced Reports$8 / month
- Meeting Tracker$35 / month
We migrate your employee data, build your pay rules, accrual plans, and premium pay profiles, then train your admins. Optional — every setting is self-serve.
Frequently asked questions
- How is HarmonyWFM different from the big WFM suites?
- Same depth on pay rules, accruals, and approvals — without the six-month implementation or the per-module sales cycle. Everything runs on one employee record, and modules are entitlements you flip on when you need them.
- Who counts as a billable employee?
- Any active employee record in the month. Terminated and inactive employees are not billed.
- Do you handle overnight shifts and complex overtime?
- Yes. You choose whether an overnight shift belongs to the shift-start day or splits at midnight, and how overtime is attributed on split shifts. Rounding, daily/weekly OT, double time, and premium pay are all rule-driven.
- Can managers only see their own people?
- Yes. Manager scope is enforced end-to-end — timesheets, exceptions, PTO, reports, and notifications are limited to assigned employees.
- Does it export to our payroll provider?
- Approved and locked pay periods produce payroll-ready files with labor distribution, premium pay, and PTO hours included.
- How long does setup take?
- Most teams take their first punch the same day. Our implementation team can migrate your data and build your pay rules for you, starting at $500 one-time.
- Can we add or remove modules later?
- Yes — every add-on module can be toggled at any time and prorates to your billing period. Bundles group related modules at a lower per-employee rate, and the All Modules bundle covers everything for $4.75 PEPM, including modules we ship later.
- Is our data isolated from other companies?
- Every tenant's data is separated at the database level with row-level security policies, backed by audit logging on sensitive changes.